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Duties of the HACA Secretary

 It is the duty of the Secretary to:

  1. Prepare and send out the notice of the meeting and agenda to all those who are entitled to attend.   There are 4 meetings, including the AGM each year.
  2. Confirm a location and time for the meeting.
  3. Ensure that any reports received are circulated prior to the meeting.
  4. Bring to the meeting all the materials that may be needed, such as by-laws, previous minutes and reports.
  5. Take notes of the proceedings of the meeting so that minutes can be drafted after the meeting.
  6. Read aloud at the meeting any document which may be required.
  7. Carry out any action arising out of the meeting which pertain to the Secretary.
  8. Maintain a registry of the Board members and their alternates.

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